When you are a growing business the moment will come when you need to free up your time. You will get to a point when expanding your team will become a necessity. A great way to do this is to hire a Virtual Assistant. The benefits are that they are immediately available, flexible and you can get someone with a great skill set. However, when you reach this point it is important that you take the right steps to ensure it works for you and your business. When thinking of how to hire a Virtual Assistant there are a number of tasks that will aid you in making a more informed decision. In this blog, we have distilled these down for you to ensure you are ready to take full advantage of a Virtual Assistant.

Decide what they will be doing

The first, and possibly the most important step to look at, is defining exactly what they will be doing. How can they help you free up that incredibly valuable time of yours? Whether it will be posting blogs, writing emails, answering customer enquiries or handling your invoicing, you need to make sure you know exactly where they are going to add value to your business. This is an essential step before you go on to any of the other steps. By defining their tasks it will help you make sure you get the right person for the job.

Create Any Systems You Need

One of the key aspects of any successful and efficient business is having coherent systems. This process allows your work to be consistent and transferable across your team. When hiring a Virtual Assistant this is even more important for a number of reasons. Firstly, as someone you are paying by the hour, you want to maximise their output. This could be severely hindered by them having to create their own method for completing tasks. If you set up the system before they arrive they simply follow the instructions, thereby making the most of their time. Second, as a business, you want a consistent output and experience for your customers. Systems will provide that consistency for you no matter where an employee may come from.  

Make Sure You Know Your Budget

When looking at how to hire a Virtual Assistant one of the key elements in your process must be an understanding of what you can afford. The flexibility that a Virtual Assistant can offer is a major plus, so knowing what you have in your budget can allow you to maximise the hours you invest in. You can match this understanding of what you have in your budget to the tasks you need them to complete. Also, remember that when you are hiring a Virtual Assistant they will also be helping you free up your time. By doing this they will help you generate more income by utilising your hours on more valuable work.

Define What Characteristics They Need

Once you know what they will do, how they will do it and what you have to spend it is important to know what skills they will need. The previous three steps will help you build a picture of the type of Virtual Assistant you will want to hire. This process will allow you to focus your search and make sure that you get someone on your team that will be perfectly suited to the job and your budget.

Get to Know Them

Once you have gone through all these steps, there is only one element left in how to hire a Virtual Assistant. That is to take some time to get to know them a little. This can be done in a few ways. You could look through their work history and a list of projects they have worked on before. Take note of what they have achieved, where they have worked and the skills they have developed. A more effective way is to set up a call and just get to know them like we do here at Virtalent. The major benefit of this is to know that you can work with this person. You can ensure that they fit into your team and business culture. This is an essential step in hiring any kind of team member. If you have a good relationship you are far more likely to get more from them.

When looking into how to hire a Virtual Assistant there is a temptation to just say I need some help and jump right in. The problem with this approach is it will only slow down your progress once you have hired someone. By taking the time to prepare well for hiring a Virtual Assistant you can maximise their output, thereby ensuring the support they can provide is helping your business as much as possible.

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